Cost and manageability advantages are old hat when it comes to outsourcing printing.
Organizations opting for managed printing today are seeking to streamline their print infrastructure. Most faith based organization’s who don’t know the cost of their printing including printers, and consumables and toners that they use in a year can blame it on a fragmented and disparate printing environment.
Signing up with a print managed service can take institutions straight into a printer environment with a centralized printing and billing system, making it easy to control printing costs. This is the case with most church’s that are getting into a print environment by outsourcing the task.
Despite the growth in digital communications and promises of paperless office, printed documents continue to be critical to the operation of most enterprises. Additionally the printing and imaging environment is becoming more complex and costly to manage and, according to industry estimates, it accounts for 1-3% of an organization’s turnover.
In today’s offices, the print environment demands the same strategic focus as other elements of the IT infrastructure. The benefits of a managed print environment are manifold—no capital and operational expenditure, pay-per-use model, keeping a tab on printing costs and who’s printing what and helping support environmental targets through more efficient printing practices.
However the reality is that most of these offices simply do not know how much their print environment is costing them. Many organizations cannot even answer the following basic questions relating to printing in their organization:
- What is the total number of printers?
- How many pages are printed daily?
- What are the operating costs of these printing devices?
- What are the total printing costs across the enterprise?
There are several reasons why the offices have so little insight and control.
First, the management of the printing environment is often fragmented among
- Procurement department managers
- Facilities department managers
- Religious leaders.
These groups typically operate independently leading to organizations owning a range of printing devices from multiple vendors with incompatible software, consumables and supplies.
Additionally uncoordinated procurement is time consuming and costly as it reduces the purchasing power of the organization and complicates service control.
Contact United Imaging Document Solutions or your UI Sales Representative today to talk about how we can stream line your print environment and save your organization up to 40% with Managed Print Services.