Today there is a new service to minimize the complexity and cost of printing in today’s highly networked business environment. Managed Print Services (MPS) was created to streamline companies’ current print operations by working to help reach critical business goals from a productivity and financial standpoint.
The nature of printing has changed dramatically over the years. In the past, printing was simple as everyone either shared one device or had a personal printer. Now the printing landscape is more complex with multiple printers, multifunction products (MFPs), servers and drivers comprising the output environment picture.
Users are continuously increasing their standards in regard to results, security, sustainability and cost. To address these demands companies created the MPS offering. These flexible programs make it easy to outsource all or part of the print management process – without giving up any control over speed, quality or performance. Best of all, users only pay for actual output and work with one point of contact – an MPS expert – in order to streamline the process.
In addition to lowering total cost of ownership, other benefits of MPS include sustainable solutions and security options to help protect confidential documents. Security is a main focus and benefit of the MPS program. MPS experts work behind the scenes by utilizing remote monitoring and management tools to make sure an organization’s print environment is running smoothly and sensitive documents are kept confidential. Usage and workflow are closely monitored in order to achieve optimal device-to-user-rations and make sure the fleet of devices is aligned properly with actual volume. Secure printing, file encryption, and removable hard drives all support regulatory compliance initiatives and are part of the standard features that MPS provides.
From an environmental standpoint, optimizing print environments can help organizations improve their corporate reputation by aligning with “green” initiatives and taking a stand in regards to saving energy, reducing paper usage and maximizing recyclables. The hardware and software that MPS experts implement have low emissions in order to maintain air quality and protect the environment.
