Is Investing in Optimizing Your Print Fleet Worth the Cost?

In order for print management providers to justify changes in your fleet, look to them to provide a strategic roadmap of the ideal fleet infrastructure based on the needs of your organization and their current fleet. After the gathering of data, providers will use a consultative approach to steer you along, optimizing use of current fleet assets while transitioning to the ideal fleet for the future. The provider will focus on:

• Pinpointing Problems
Identify over/under utilized devices based on needs vs. performance backed by a thorough understanding of how the company’s document situations could be optimized.

• Redeployment
Restructuring or replacing sub-optimal devices with right-sized devices within the current fleet or with new devices.

• Re-deployment Strategic Planning & Communication
Work with all levels of the organization in establishing standard devices through device tiers to deploy on a priority basis. (i.e., needs delivering the greatest return receive priority attention)

• Phased Plan Communication
Work with all levels of the organization in establishing a phase-out plan for devices that do not fit into the standardization plan or future strategies, including communication and training strategies.

• Cost-Benefit Analysis and Recommendations
Identify devices where service, parts & maintenance are more costly than simply replacing the device, versus those that could be retained & optimized with proper service regimens.

• Process Improvement Strategies
Create more efficient processes for procurement of supplies, including installation of device rationalization procedures and protocols.

• Process & Maintenance Optimization
Create more efficient processes and protocols for level 1 supports and deployment of service calls, as well as insights about migration to the ideal fleet.

• Fleet Supplies Cost Management
Create partnership strategies that deliver efficiencies for the company through relationship pricing. The right solutions provider will recognize the benefit of rewarding the company’s long-term loyalty.