According to analyst IDC, printing costs account for between one and three per cent of any company’s expenditure. In cash terms, the average firm prints 1100 pages per employee per year, costing between $500 and $1500 per user.

And it could be even worse than that, according to another analyst, Infotrends. In a study, it was estimated that for every dollar spent on printing, another $6 is spent on other related costs. Though that proportion has fallen since then, the hidden costs of printing are still substantial.

Print costs are hard to identify and police, as aspects are controlled by different people. And anyway, even in the digital age, people love printing. Who wouldn’t rather look at a printout over a coffee in the canteen, than be stuck at their desk with their eyes on a glowing rectangle?

It has taken a long time for companies to wake up to the fact that printers are the cause of millions lost on paper and toner, not to mention the man hours yielded to opening and closing print trays, disposing of failed layouts, hopefully pressing buttons and sorting through other people’s output collections. That’s where Managed Print Service comes in – a three-step program for printer rationalization.

Step One
Audit your printers.

Step Two
Cut your less efficient printers and rationalize around the fastest, most efficient and reliable lasers, then change your payment plan for paper and toner.

Step Three
Change user behavior, both through technology, and via user training.

Contact us for a full audit of your printing landscape and expert solutions to stop the bleeding.